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MANDATORY COVID-19 VACCINATION POLICY

Approved by Rung for Women Leadership Team, September 2, 2021

One of Rung for Women’s core values is Upholding Physical and Emotional Safety by committing to a space that is safe for all people involved in Rung, both physically and emotionally. As part of this, Rung has a duty to provide and maintain a workplace that is safe and free from known health hazards.

Rung has implemented a vaccination policy that applies to all Rung employees, on-site Co-Designer staff, Members, and ongoing volunteers and contractors to protect against COVID-19. This policy is intended to comply with all state and
local laws and guidance provided by local health authorities.

Covered individuals will be required to provide proof of full vaccination by November 1, 2021. Individuals joining Rung will be required to provide proof of full vaccination within 60 days of their start date and must submit to weekly testing until they provide proof of full vaccination. For purposes of this policy, an individual is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose
vaccination (Johnson & Johnson).

Non-exempt employees will be required to get a vaccine during their regularly scheduled work shift. If vaccine dates/times do not coincide with your regular work shift, please inform your supervisor when you will be scheduling your vaccination. Nonexempt employees will be paid for time taken to get vaccinated and mileage will be reimbursed, as applicable. Rung for Women will pay for the cost of the vaccination, if not covered by the employee’s health insurance
provider.

  • Before expiration of the deadline, all Rung employees, on-site Co-Designer staff, Members, and ongoing volunteers and contractors must either:
    establish that they have received the vaccine by presenting written documentation of immunization date(s) and
    type of vaccine; or
  • obtain an approved exemption as an accommodation.

The process for seeking an accommodation is outlined below. Covered individuals who do not fulfill one of these two requirements by the corresponding deadline will be subject to termination.

Employees who falsify documentation are subject to disciplinary action, up to and including termination.

Requests for Exemptions as Accommodations
For covered individuals who require an exemption to the vaccine due to a medical contraindication or sincerely held religious belief, Rung for Women will engage in an interactive process to determine if a reasonable accommodation can be provided. Rung for Women will not provide an accommodation if it creates an undue hardship to the organization or poses a direct threat to the health or safety of others in the workplace and/or to the covered individual.

To request an accommodation for one of the reasons listed above, please notify the VP, Administration. Rung for Women treats any medical information as confidential and all reasonable precautions will be taken to prevent inappropriate disclosure. Rung for Women prohibits retaliation towards any employee for requesting an exemption from a vaccine.

Learn about the process of how COVID-19 Vaccination documentation will be collected and stored.